Title: Executive Administrative Coordinator

Position Type: Professional Technical;Full-time

College: Lamar Community College

Division: Office of the President

Department: LCC Foundation and LCC Administration

Campus: Lamar Main Campus

Location: Lamar

Salary Range: $43,155 - $47,000

Who We Are:

At Lamar Community College, you'll find the rare opportunity to build a meaningful career while enjoying the benefits of rural Colorado living. Trade traffic for open roads, crowded neighborhoods for friendly faces, and long commutes for more time doing what you love.

Our campus is at the center of a vibrant and supportive community where employees have the chance to make a visible impact, build genuine relationships, and help shape the future of students and the region. From community festivals and local sporting events to outdoor adventures, stunning prairie sunsets, and some of the best stargazing in Colorado, Lamar offers a lifestyle that is both rewarding and refreshing.

If you're looking for a career where your work matters, your voice is valued, and your community knows your name, Lamar Community College may be exactly the place you've been searching for.

Job Summary:

The Executive Administrative Coordinator provides high-level administrative and operational support to the Foundation's Executive Director and the College's Vice Presidents which includes the Academic Affairs division and Administrative Services. This position serves as a central resource for coordinating institutional activities, maintaining records, monitoring deadlines, facilitating communication, and supporting strategic initiatives across multiple departments.

Within Academic Affairs, the Coordinator supports Career and Technical Education (CTE) reporting and compliance, Perkins grant administration, academic catalog maintenance, faculty credential tracking, academic assessment and program review record keeping, and administrative operations.

Within the Foundation, the Coordinator has an ongoing role assisting with donor stewardship, fundraising campaigns, alumni relations, community partnerships, special events, data tracking and record keeping, and Foundation board activities.
The position requires independent judgment, strong organizational and analytical abilities, discretion when handling confidential information, and the ability to manage competing priorities while maintaining professional relationships with internal and external stakeholders.

Duties & Responsibilities:

Foundation

1. Provide administrative and project coordination support to the Foundation Executive Director, including scheduling, correspondence, meeting preparation, recordkeeping, and follow-up activities.
2. Coordinate Foundation board and committee meetings, donor appointments, and community engagements; prepare agendas, presentations, reports, and meeting materials.
3. Support donor relations and stewardship by maintaining accurate donor records, coordinating acknowledgments and recognition activities, and facilitating donor visits and communications.
4. Assist with fundraising campaigns, sponsorships, grant opportunities, and special initiatives, including research, promotional materials, documentation, and progress tracking.
5. Coordinate fundraising events and Foundation activities, including invitations, registrations, volunteers, sponsorship commitments, logistics, and follow-up.
6. Support alumni relations, community partnerships, and outreach initiatives by maintaining relationships with businesses, donors, civic organizations, and other stakeholders; assist with newsletters, website content, and promotional communications.
7. Monitor Foundation projects, deadlines, budgets, purchasing, and financial documentation while maintaining confidentiality and compliance with College and Foundation procedures.

Academic Services

1. Provide administrative, faculty, concurrent enrollment, and staff support to Academic Affairs as assigned. 
2. Update, maintain, and publish the LCC Catalog annually. 
3. Write the annual Perkins Grant Request and work with the Vice President, Controller, and Career and Technical Education (CTE) departments to monitor grant expenditures. 
4. Complete and submit CTE program approvals, revisions, and renewals, including five-year plans, one-year plans, improvement plans, and funded project plans. 
5. Maintain CTE faculty credential records and provide monthly updates to the system office. 
6. Initiate VE 135 reporting and finalize data entry by established deadlines; maintain accurate records and prepare reports using college systems. 
7. Lead the event planning committee for LCC Graduation Ceremony 
8. Oversee administration of IDEA course evaluations each semester 
9. Support Deans in assessment & program review processes for academic programs excluding Integrated Health – keeping record and following up with faculty 
10. Review course syllabi prior to Dean approvals 

All Areas

Other Duties as Assigned; to include duties requested by Administrative Services.

Competencies/KSAs:

• Able to work independently and manage tasks with minimal supervision
• Friendly and personable, with strong relationship-building skills
• Able to work cross-departmentally and manage competing priorities in different areas
• Comfortable in a developing environment where processes are still being built
• Creative and resourceful in finding ways to engage alumni and donors
• Strong communicator, both in writing and in person
• Strong attention to detail

Minimum Qualifications:

 Bachelor’s degree; or an Associate degree with two (2) additional years of relevant experience in lieu of Bachelor’s degree.
 One (1) year experience working in a customer service-related role or One (1) year of administrative support experience.
 Three years computer processing skills/data management.
 Proven experience working with diverse populations.

Preferred Qualifications:

 Experience working with Software/Platforms such as Acalog
 Alumni relations, fundraising, and event planning
 Knowledge of Colorado’s Career and Technical Education programs.

Selection Process:

One round-interview process

All applications must be submitted online. To be considered, applicants must submit a complete application package that includes:

1. Cover Letter describing interest in the position and how your qualifications align with the requirements
2. Current Résumé or Curriculum Vitae
3. Contact information for three (3) professional references; to include one (1) recent supervisor, one (1) recent colleague.
4. Official Transcripts verifying the highest degree earned will be required upon offer of employment and should be sent to audrey.rodriguez@lamarcc.edu.

Application Instructions: 

By submitting an application for this position, applicants certify that all statements, information, and documents provided are true, complete, and accurate to the best of their knowledge. Applicants further acknowledge that any omissions, misrepresentations, or false information-whether intentional or unintentional-may result in disqualification from consideration, disciplinary action, termination of employment, and/or legal action as permitted by law.

Notice to all Applicants

Proof of eligibility to work in the United States must be produced within three (3) days of hire.
LCC participates in E-Verify.
Direct deposit of payroll is a condition of employment.
Final candidate is subject to a criminal background check prior to final selection process.
Final candidate is required to submit official transcripts to Human Resources within fourteen (14) days of hire.
LCC is affiliated with the Colorado Public Employees Retirement Association (PERA) and as such, employees contribute to PERA in lieu of Social Security for retirement benefits. For more information, visit the COPERA web page.
Former employees of the Colorado Community College System or one of its 13 colleges, who were disciplinarily terminated or resigned in lieu of termination, must disclose this information in your application material.

Additional Information/Benefits:

Lamar Community College offers a comprehensive benefits package designed to support the health, financial well-being, professional growth, and work-life balance of our employees. Benefits include:
 Comprehensive health coverage, including medical, dental, vision, life, disability, legal, and medical transport plans.
 Flexible Spending Account (FSA) and Health Savings Account (HSA) options to help employees manage eligible healthcare expenses.
 Generous retirement benefits through PERA, including employer retirement contributions and access to optional 401(k) and 457 retirement savings plans.
 Tuition reimbursement to support continued education and professional growth.
 Generous paid leave, including accrual of 15 hours of annual leave and 10 hours of sick leave each month.
 Free employee access to the LCC Fitness Center, supporting employee health and wellness.